How to keep your company's receipts and vouchers in order easily?

Receipts and vouchers may seem like a small thing in the hustle and bustle of everyday life, but they make a big difference to your company's accounting and taxation. If receipts are lost or unclear, this can lead to unnecessary investigations - and in the worst case, extra costs. Fortunately, managing receipts and vouchers can be done clearly and without stress.

In this article, we'll show you how to keep your receipts in order easily.

1. Electronic vouchers make everyday life easier

Many software and banks already offer the possibility to store receipts electronically. By capturing the receipt immediately on your phone and entering it into the system, it cannot be lost.

At Konkretia Accounting, we recommend electronic solutions to our customers, where vouchers are transferred directly to the accounting system. Receipts can be uploaded to the various financial management systems either by the client or through our accountants.

2. Keep a clear folder structure

If you still use paper receipts, set up a simple folder each month. A separate section for each month, and all your receipts in chronological order.

In a similar way, you can also use your computer to organise your photocopied or scanned receipts into folders by month. This will keep your receipts organised and avoid chaos at the end of the year when the financial statements are due.

3. Enter additional information on your receipts immediately

The accountant may not know what the €25 card payment, for example, relates to. Add a note on the back of the receipt, such as:

• ”client meeting, restaurant”
• ”office supplies, online store”

This speeds up accounting and reduces queries - and saves you money on accounting costs.

4. Avoid stuffing your wallet with receipts

Don't keep receipts in your pocket or wallet for weeks. Create a routine for yourself: take a picture or put the receipt in a folder as soon as you receive it.

The faster you act, the less risk of losing out. Receipts can also fade or become illegible in your wallet.

5. Take advantage of your accountant's help

An entrepreneur does not have to go it alone. A professional accountant will advise you on which vouchers are required and how to submit them.

It can also take a lot of time to manage your finances. With a reliable accountant, an entrepreneur can focus on growing their business.

At Konkretia Accounting, we help our clients to adopt practices that save time and make accounting clear and stress-free.

Summary

Receipts and vouchers are the cornerstone of accounting. If they are handled systematically from the start, you save both time and money. Electronic systems, a simple folder structure and small routines keep things under control.

Want to make your everyday life easier and move to electronic document management?
Contact us at Concrete Accounting - we'll help you get started with no hidden costs.