{"id":1816,"date":"2025-12-09T11:55:00","date_gmt":"2025-12-09T09:55:00","guid":{"rendered":"https:\/\/konkretiakirjanpito.fi\/?p=1816"},"modified":"2025-11-17T13:58:23","modified_gmt":"2025-11-17T11:58:23","slug":"case-how-a-shabby-financial-management-got-5-hours-a-month-from-me-client-story","status":"publish","type":"post","link":"https:\/\/konkretiakirjanpito.fi\/en\/2025\/12\/case-miten-sahkoinen-taloushallinto-saasti-minulta-5-tuntia-kuukaudessa-asiakkaan-tarina","title":{"rendered":"Case: How electronic financial management saved me 5 hours a month - customer story"},"content":{"rendered":"<div data-elementor-type=\"wp-post\" data-elementor-id=\"1816\" class=\"elementor elementor-1816\" data-elementor-post-type=\"post\">\n\t\t\t\t<div class=\"elementor-element elementor-element-36a4e303 e-flex e-con-boxed e-con e-parent\" data-id=\"36a4e303\" data-element_type=\"container\" data-e-type=\"container\" data-settings=\"{&quot;background_background&quot;:&quot;gradient&quot;}\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t<div class=\"elementor-element elementor-element-5ea3bcc7 e-con-full e-flex e-con e-child\" data-id=\"5ea3bcc7\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t<div class=\"elementor-element elementor-element-469f73c2 elementor-widget elementor-widget-heading\" data-id=\"469f73c2\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">News and expertise series<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-68fe273e e-flex e-con-boxed e-con e-parent\" data-id=\"68fe273e\" data-element_type=\"container\" data-e-type=\"container\" data-settings=\"{&quot;background_background&quot;:&quot;classic&quot;}\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t<div class=\"elementor-element elementor-element-2b4efbe2 e-con-full e-flex e-con e-child\" data-id=\"2b4efbe2\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t<div class=\"elementor-element elementor-element-3041d025 elementor-widget elementor-widget-jkit_post_featured_image\" data-id=\"3041d025\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"jkit_post_featured_image.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<div  class=\"jeg-elementor-kit jkit-post-featured-image jeg_module___6a0490763a2eb\" ><div class=\"post-featured-image\"><img fetchpriority=\"high\" decoding=\"async\" width=\"800\" height=\"534\" src=\"https:\/\/konkretiakirjanpito.fi\/wp-content\/uploads\/2025\/11\/Kuva-14-sahkoinen-taloushallinto-saastaa-1024x683.png\" class=\"attachment-large size-large wp-post-image\" alt=\"\" srcset=\"https:\/\/konkretiakirjanpito.fi\/wp-content\/uploads\/2025\/11\/Kuva-14-sahkoinen-taloushallinto-saastaa-1024x683.png 1024w, https:\/\/konkretiakirjanpito.fi\/wp-content\/uploads\/2025\/11\/Kuva-14-sahkoinen-taloushallinto-saastaa-300x200.png 300w, https:\/\/konkretiakirjanpito.fi\/wp-content\/uploads\/2025\/11\/Kuva-14-sahkoinen-taloushallinto-saastaa-768x512.png 768w, https:\/\/konkretiakirjanpito.fi\/wp-content\/uploads\/2025\/11\/Kuva-14-sahkoinen-taloushallinto-saastaa-1536x1024.png 1536w, https:\/\/konkretiakirjanpito.fi\/wp-content\/uploads\/2025\/11\/Kuva-14-sahkoinen-taloushallinto-saastaa-18x12.png 18w, https:\/\/konkretiakirjanpito.fi\/wp-content\/uploads\/2025\/11\/Kuva-14-sahkoinen-taloushallinto-saastaa.png 1920w\" sizes=\"(max-width: 800px) 100vw, 800px\" \/><\/div><\/div>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-1c541ce5 e-flex e-con-boxed e-con e-child\" data-id=\"1c541ce5\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t\t\t<div class=\"elementor-element elementor-element-67e388f3 elementor-widget__width-auto elementor-widget elementor-widget-jkit_post_author\" data-id=\"67e388f3\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"jkit_post_author.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<div  class=\"jeg-elementor-kit jkit-post-author jeg_module__1_6a0490763ae23\" ><p class=\"post-author\">Juha Saari<\/p><\/div>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-683262ba elementor-widget__width-auto elementor-widget elementor-widget-jkit_post_date\" data-id=\"683262ba\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"jkit_post_date.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<div  class=\"jeg-elementor-kit jkit-post-date jeg_module__2_6a0490763b738\" ><p class=\"post-date\">December 9, 2025<\/p><\/div>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-6e49a5ff elementor-widget elementor-widget-heading\" data-id=\"6e49a5ff\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h3 class=\"elementor-heading-title elementor-size-default\">Case: How electronic financial management saved me 5 hours a month - customer story<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-1dbccea1 elementor-widget elementor-widget-text-editor\" data-id=\"1dbccea1\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>Running a small service business, every hour counts. Especially an hour that I could spend on billing, sales or even just plain free time. In the past, I felt that financial management ate up an inordinate amount of my working week: searching for receipts, approving purchase invoices in various systems, sorting through bank statements and trying to remember to send the necessary reports to the accountant.<\/p><p>This changed when I switched to an electronic financial management software with my accountant. In this article, I share my own experience of this, <strong>how the electronic system saved me five hours a month<\/strong> and made everyday life easier than I had expected.<\/p><p>\u00a0<\/p><p><strong>Starting point: too many places, too many steps<\/strong><\/p><p>Before moving to an electronic system:<\/p><ul><li>bank statements were in the bank separately<\/li><li>purchase invoices were sent to email in pdf format<\/li><li>receipts were waiting to be stacked in the car and in the office<\/li><li>payroll was done manually<\/li><li>accounting material had to be sent to the accountant on a monthly basis<\/li><\/ul><p>\u00a0<\/p><p>Unfinished business seemed to be piling up. Each step required remembering - and remembering took time.<\/p><p>\u00a0<\/p><p><strong>What changed when I switched to an electronic financial management software?<\/strong><\/p><p>My accountant suggested switching to an electronic financial management software such as Procountor or Netvisor. The decision was made quickly, as the systems offer <strong>all your financial management tools in one place<\/strong>, including:<\/p><ul><li>automatic retrieval of bank statements<\/li><li>bookkeeping and voucher processing<\/li><li>preparing and sending sales invoices<\/li><li>receiving and paying purchase invoices<\/li><li>VAT returns directly to the tax authorities<\/li><li>payroll and payroll reports<\/li><li>income tax returns<\/li><li>adding receipts with the mobile app<\/li><li>reconciliations<\/li><li>reporting<\/li><\/ul><p>\u00a0<\/p><p>All in the same system. No more logging in to different places or sending files.<\/p><p>\u00a0<\/p><p><strong>1. Automation reduced manual work<\/strong><\/p><p>The first tangible savings came from automation.<br \/>The electronic system:<\/p><ul><li>propose accounting accounts for account transactions<\/li><li>create automatic vouchers for recurring transactions<\/li><li>brings e-invoices directly to the purchase invoice processing<\/li><li>send reminders for overdue tasks<\/li><\/ul><p>\u00a0<\/p><p>No more guessing or typing the same things by hand.<\/p><p><strong>Estimated time saved: 2 hours per month.<\/strong><\/p><p>\u00a0<\/p><p><strong>2. Photographing receipts on your phone changed the game<\/strong><\/p><p>Collecting receipts used to be the moment I avoided until the last minute. Now I just need to take a picture of the receipt with my phone - it automatically goes to the accountant.<\/p><p>Not any more:<\/p><ul><li>lost receipts<\/li><li>wrinkled papers in your wallet<\/li><li>stacks of receipts in the car door pocket<\/li><\/ul><p><strong>\u00a0<\/strong><\/p><p><strong>Estimated time saved: 1 hour per month.<\/strong><\/p><p>\u00a0<\/p><p><strong>3. All your bills in one place<\/strong><\/p><p>In the past, invoicing took time because:<\/p><ul><li>the purchase invoices came in an email<\/li><li>I did the sales invoices on a different system<\/li><li>I made the payments from my online bank<\/li><\/ul><p>Now everything happens directly in the same electronic system.<br \/>From there you can:<\/p><ul><li>prepare sales invoices<\/li><li>send them<\/li><li>receive purchase invoices<\/li><li>pay your shopping bills without online banking<\/li><li>monitor cash flow<\/li><\/ul><p>\u00a0<\/p><p>I manage all my financial transactions in one view.<\/p><p><strong>Estimated time saved: 1 hour per month.<\/strong><\/p><p>\u00a0<\/p><p><strong>4. Cloud computing brought flexibility - even on the train<\/strong><\/p><p>I am no longer tied to the office for my financial management tasks.<br \/>I can take care of them:<\/p><ul><li>between customers<\/li><li>at the caf\u00e9<\/li><li>at<\/li><li>on the train on the way to meetings<\/li><\/ul><p>\u00a0<\/p><p>As long as you have internet access, the programme works anywhere. This has been one of the biggest reliefs in a busy day.<\/p><p><strong>Estimated time saved: 1 hour per month.<\/strong><\/p><p>\u00a0<\/p><p><strong>Total impact: 5 hours of time saved per month<\/strong><\/p><p>When accounting, invoicing, payroll, reporting and voucher processing can all be done in one place, the workload is significantly reduced. I currently save around <strong>5 hours per month<\/strong>, which I can spend on the things that really matter: sales, customers and developing new services.<\/p><p>\u00a0<\/p><p><strong>Why do I recommend electronic financial management?<\/strong><\/p><p>If you are a small business owner or a sole trader, I strongly recommend switching to electronic financial management. It makes everyday life easier:<\/p><ul><li>smoother<\/li><li>clearer<\/li><li>less stressful<\/li><li>more effective<\/li><\/ul><p>\u00a0<\/p><p>And with the accountant seeing everything in real time, you avoid unnecessary surprises.<\/p><p><strong>Concrete Accounting helped me get up and running - and it was much easier than I thought.<\/strong><\/p><p>\u00a0<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t<div class=\"elementor-element elementor-element-28e53353 e-con-full e-flex e-con e-child\" data-id=\"28e53353\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t<div class=\"elementor-element elementor-element-a52cf65 elementor-align-center elementor-widget elementor-widget-button\" data-id=\"a52cf65\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"button.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<div class=\"elementor-button-wrapper\">\n\t\t\t\t\t<a class=\"elementor-button elementor-button-link elementor-size-sm\" href=\"https:\/\/konkretiakirjanpito.fi\/en\/contact\/\">\n\t\t\t\t\t\t<span class=\"elementor-button-content-wrapper\">\n\t\t\t\t\t\t\t\t\t<span class=\"elementor-button-text\">Contact us!<\/span>\n\t\t\t\t\t<\/span>\n\t\t\t\t\t<\/a>\n\t\t\t\t<\/div>\n\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>","protected":false},"excerpt":{"rendered":"<p>Ajankohtaista ja asiantuntijuutta -sarja Juha Saari 9 joulukuun, 2025 Case: Miten s\u00e4hk\u00f6inen taloushallinto s\u00e4\u00e4sti minulta 5 tuntia kuukaudessa \u2013 asiakkaan tarina Kun py\u00f6rit\u00e4n pient\u00e4 palvelualan yrityst\u00e4, jokainen tunti on t\u00e4rke\u00e4. Varsinkin sellainen tunti, jonka voisin k\u00e4ytt\u00e4\u00e4 laskutukseen, myyntiin tai jopa ihan tavalliseen vapaa-aikaan. Aiemmin tuntui, ett\u00e4 taloushallinto s\u00f6i kohtuuttoman suuren osan ty\u00f6viikostani: etsin kuitteja, hyv\u00e4ksyin [&hellip;]<\/p>\n","protected":false},"author":4,"featured_media":1817,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[13,118],"tags":[],"class_list":["post-1816","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-blogit","category-ajankohtaista-ja-asiantuntijuutta-sarja"],"_links":{"self":[{"href":"https:\/\/konkretiakirjanpito.fi\/en\/wp-json\/wp\/v2\/posts\/1816","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/konkretiakirjanpito.fi\/en\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/konkretiakirjanpito.fi\/en\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/konkretiakirjanpito.fi\/en\/wp-json\/wp\/v2\/users\/4"}],"replies":[{"embeddable":true,"href":"https:\/\/konkretiakirjanpito.fi\/en\/wp-json\/wp\/v2\/comments?post=1816"}],"version-history":[{"count":7,"href":"https:\/\/konkretiakirjanpito.fi\/en\/wp-json\/wp\/v2\/posts\/1816\/revisions"}],"predecessor-version":[{"id":1824,"href":"https:\/\/konkretiakirjanpito.fi\/en\/wp-json\/wp\/v2\/posts\/1816\/revisions\/1824"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/konkretiakirjanpito.fi\/en\/wp-json\/wp\/v2\/media\/1817"}],"wp:attachment":[{"href":"https:\/\/konkretiakirjanpito.fi\/en\/wp-json\/wp\/v2\/media?parent=1816"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/konkretiakirjanpito.fi\/en\/wp-json\/wp\/v2\/categories?post=1816"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/konkretiakirjanpito.fi\/en\/wp-json\/wp\/v2\/tags?post=1816"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}